Giving us more Time. That’s the goal of technology. As CEO’s, we are time poor and are expected to perform miracles across many disciplines, and as such, we look for any tool that helps us save time while continuing to perform at our peak level.Over the years, I have tried and tested many software programs and am ruthless about hitting that “uninstall” button if it doesn’t fit my needs. So I have come up with my Top 10 list of software tools which have stood the test of time on my PC.

1. Microsoft Office (including Outlook)

Part of any IT setup is the ubiquitous Microsoft Office. Due to the shear scale of usage, this is a no brainer. Excel is my favourite for doing financial modelling, simple databases and charts. I use Microsoft Outlook as my personal information manager to organise email from my 11 email accounts, my tasks and calendar. Make sure you archive often to improve Outlook’s performance.

2. Firefox

The fastest growing web browser, Firefox, is easy to use, fairly light and fast. Good security and regular updates. 3rd party plugins such as FireFTP, Google Toolbar and Roboform (see later) further enhance this product.

3. Roboform

How many passwords do you have to remember? I have nearly 600. Roboform is a program that manages your passwords securely on your computer. One master password gives you access to all of your passwords. Web browser plugins (Roboform Toolbar) allows you to easily fill-out and submit login codes into websites. This has saved me countless hours of frustration. Well worth the investment.

4. Google Desktop

So much time is devoted towards searching for relevant documents and emails. Google has a neat program that indexes your computer and your servers for files, emails, chat logs etc. It has saved me a lot of time searching for those elusive documents and emails. While it does take quite a bit of processing power from your machine, it is well worth it in the end. And it’s free.

5. Maxtor BackUp

When you purchase a Maxtor external hard disk you get a neat backup program. You can schedule an automatic backup of your important folders on your PC. I set mine to run at 3am every day. It also has a “Safety Drill” Copy which takes an entire image of your hard drive. So if your PC hard drive fails you can recover it (including your installed software) on a new hard drive. I run the “SafetyDrill” every week.

6. Evernote

Have you ever been working on a project and wanted one area to collect your notes (handwritten and electronic), emails, websites into one area? I discovered Evernote a couple of months ago and have been a heavy user since. I use it to store my current projects I am working on. It even has rudimentary handwriting detection, which makes searching fairly easy. It also has a feature (which I do not use yet) to synchornise with other computers, servers and your colleagues. Plus it’s free.

7. MYOB

Having a snapshot of your finances at an instant is vitally important for a CEO. For startups, you can’t go past MYOB. It is fairly intuitive to use, although you may need your accountant to run through the basics with you.

8. Avast!

Avast! is an excellent and low-cost virus protection. It automatically downloads and installs updates so you don’t have to worry about checking to see if you have the latest version. Be sure to remove your current virus scanner completely before installing Avast as it will conflict with one another.

9. CCleaner

Over time, your PC will accumulate a lot of information in the system registry and in temporary files. If it fills up too much, it can have a detrimental effect on your PC’s performance and stability. CCleaner is a free software package that runs a diagnostic check over your system and automatically clean up any unnecessary files and settings that you no longer need. I run it every fortnight.

10. SpyBot

With the open nature of the Internet, there comes the threat of spyware, adware and malicious programs can infiltrate your computer via the websites. Note that these may not be picked up by your normal virus scanners, so I recommend that you install this and run it regularly. I run SpyBot automatically every night to keep my PC clean.

So that’s my Top 10 Software Tools on my PC. Stay tuned for next month’s article: Top 10 Online Web 2.0 Services for StartUp CEO’s

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